Timesheet

The Timesheet page is made up of two halves, both pictured below, the submission form and the recent submissions table.

In the form, each field can be clicked on and details entered. Some fields are compulsory, and some are not. If you attempt to submit an incomplete form, you will be notified of which fields need filling out. Below is some info on each of these fields.

• Job No. - Enter the Job Number. This will autocomplete for you. If a job number is missing, please inform the Aarlseff Finance Department to get it added.
• Date - This defaults to todays date, but clicking in the field opens a date picker for you to choose any date. Please note, the working week starts on a Saturday.
• Employee Name - Enter the name of the employee that this time sheet is for. This will autocomplete. Upon selecting a name from the auto complete, the Employee Number is auto filled. You must select a name from the autocomplete list. Failure to do so will result in an error upon form submission
• Employee No. - This is auto filled when an employee name is specified
• Start Time - Enter the time work started in 24 hour format. The colon is automatically entered for you.
• End Time - Enter the time work finished in 24 hour format. The colon is automatically entered for you.
• Break - Enter the time given for break in HH:MM format, e.g. half an hour is 00:30 and 1 and a half hours is 01:30. The colon is automatically entered for you.
• PPwk - Choose the number of hours given for paper work completion. You can choose from 0, 0.5 or 1.
• Travel Address - If you are claiming for travel to or from site, please enter the address of the location that is not the job. E.g. if you are travelling from home to site enter your home address (postcode will do). If you are traveling from one site to another enter the site that you didn't enter for the job number. If there are any exceptions to this please enter See Notes and enter further details in the notes section. Leave this blank if you are not claiming.
• Miles - Enter the number of miles you are claiming travel expenses for. Leave this blank if you are not claiming.
• Lodge/Meal - If you are claiming for lodge, select Lodge Week Day or Lodge Sun. If you are claiming for a meal select Meal. If you are claiming for none of these things, do not select anything. If you are claiming for Sunday lodge, use the Sunday date and put 0 for Start and End Time.
• Bonus - Please enter the Bonus amount. This has a max limit of £100. If you have been awarded a bonus of more than £100 please enter this in the notes.
• Absent - Please choose the reason for your absence, from the drop down menu, if applicable.
• Lodge Phone No. - If you selected a lodge option (not Meal) then please enter the phone number or email address of the hotel you are staying at.
• Lodge Address - If you selected a lodge option (not Meal) then please enter the address of the hotel you are staying at.
• Notes - Please enter any other important info here. Max 255 characters.

Upon completion of the form, please click the Submit button to upload the form. A success notification will appear.

Below the form are two additional buttons. Copy and Clear. The Copy button will populate the form with the data last uploaded by you. This makes filling out the form for multiple days or people much faster. The Clear button resets the form back to its default values.

Recent Uploads Table

Upon uploading a time sheet, it will appear in the table at the bottom of the screen. This allows you to check it has been uploaded correctly. If you notice any errors, you can click the delete icon at the far end of the row, to delete that entry, or the edit button to fix the errors. The edit button loads that timesheet back into the form allowing you to fix any errors.